Coordinator of Academic Life (m/w/d)

Coordinator of Academic Life (m/w/d) New York University Berlin Coordinator of Academic Life (m/f/d) New York University (NYU) Berlin is seeking a full-time Coordinator of Academic Life for the Academic Center, Prenzlauer Berg. About New York University (NYU) Founded in 1831, New York University is one of the largest and most prestigious private universities in the United States. NYU is based in New York but also operates branch campuses and research programs in other parts of the U.S. and around the world. As a community of scholars (faculty, students, and staff) that is inclusive of divergent backgrounds and historically underrepresented groups, NYU engages a diversity of viewpoints, perspectives, and approaches. About NYU Berlin NYU Berlin is one of NYU's global study-away sites and provides US and other international students with the opportunity to spend a semester studying in Berlin while earning credits towards their degree. The program is fully integrated into NYU's curriculum and designed for BA students in the social sciences, arts and humanities who want to earn credit in their major - including art, art history, drama, environmental studies, European studies, German, history, math, music, politics, psychology, and sociology - while having a transformative experience abroad. Most courses are taught in English. Seminars and lectures take place at the academic center located within the complex of the Kulturbrauerei in Prenzlauer Berg and at NYU Berlin's art and drama studio in Kreuzberg. The program size is 100 students per semester, as well as various January and summer programs. Position Summary The Coordinator of Academic Life works directly with the Site Director, the Academic Advisor, and the German Language Coordinator to promote academic life for students and lecturers and ensure that they feel they belong to the NYU Berlin academic community. This entails helping create and carrying out the academic orientation program for students, planning extra-curricular activities and events based on student requests or current developments, upholding NYU’s academic policies, monitoring students’ progress, and advising students with a range of academic questions or concerns. The Coordinator of Academic Life also provides support to freelance lecturers and academic staff by advising them on the use of teaching technology and NYU student and academic culture. Moreover, the Coordinator of Academic Life provides administrative support to the Site Director and aids in the production of written academic communication, documents and presentations. Principal Accountabilities Academic Life (25%) Co-design and co-deliver the academic orientation program for newly arrived students. Coordinate the extra-curricular Berlin Communities series. Help with running other extra-curricular activities and assess whether additional events are needed in response to student requests or current developments. Accompany students on extra-curricular day- or overnight trips. Identify academic speakers for guest lectures with a particular focus on GIDBEA. Explore ideas for exchanges and co-operations with local students and universities. Assist NYU students who are taking courses at our partner institution Humboldt University. Organize information sessions on taking classes at Humboldt University and tours of the Humboldt University library. Contribute academic-themed items to the newsletter Berliner Brief and Instagram, in particular in relation to important historical anniversaries, public holidays or current events. Academic Support of Lecturers (25%) Advise new lecturers on NYU student and academic culture. Support lecturers having challenging conversations with students. Promote exchange with lecturers and among lecturers, as well as a sense of community among faculty as a whole. Academic Support of Students (25%) Work with NYU's electronic student registry (adhering to the European Union’s General Data Protection Regulation and FERPA requirements). Assist students with academic related questions. Uphold NYU's academic policies and monitor students' progress, including attendance records of students. Assist in the provision of academic support to students with disabilities and with accommodations from NYU's Moses Center. In collaboration with the Student Life team, act as a liaison for the Wasserman Center, communicate Wasserman events to students, arrange a career event for students, inform students about scholarships and opportunities to return to Germany for work or study after their degree. Act as a liaison for NYU Berlin’s placement agency (Cultural Vistas) and all students completing internships for credit at NYU Berlin, in collaboration with the instructors for the Experiential Learning courses and the Global Liberal Studies program. Support for Classes (15%) Help proofread 30 to 40 course syllabi per semester. Assist in the processing of student evaluations of courses. Supervise PA Academics in advising part-time lecturers and academic staff on the use of teaching technology. Supervise PA Academics in advising new lecturers in learning management systems (i.e. NYU's electronic teaching software Brightspace) and in the use of audio-visual technology at NYU Berlin. Administrative (5%) Provide administrative support to the Site Director and the Academic Advisor. Coordinate faculty and other visits from New York and other Academic Centers by serving as a liaison. Maintain the academic aspects of NYU Berlin’s website (NYU's version of CMS) with the help of other staff. Edit NYU Berlin publications. Position Qualifications Required Education Successful completion of a Bachelor’s Degree. Required Experience Experience in producing and editing texts in English (such as handbooks, newsletters, etc.). A minimum of three years prior experience working in a research/academic environment. Required Knowledge, Skills, and Abilities Fluency in German and English. Excellent intercultural and interpersonal communication skills. Service excellence and delivery of high-quality solutions. Strong ability to prioritize and multi-task with a creative approach to problem solving. Genuine interest in getting to know a very diverse set of international students and faculty every semester. Ability to organize and execute academic events for up to 100 participants. High level of flexibility and attention to detail. Strong sense of teamwork as well as the ability to work independently. Ability to work on a few Saturdays per year. Familiarity with presentation/classroom/office technology. Familiarity with macOS, Microsoft Windows, Google Drive, and Microsoft Office. Required Work permit A valid work permit for Germany through the end of the contract. Preferred Experience, Skills and Abilities Previous experience living, working, or studying abroad. Experience with Adobe Creative Suite. Additional Information NYU's Global Programs & University Life organization is an equal opportunity employer and is committed to being a welcoming campus community that reflects and enacts the values of inclusion, diversity, belonging, equity, and accessibility that inform academic excellence. Employees in this organization are expected to contribute to diverse, equitable, inclusive, and accessible learning and working environments for our students, staff, and faculty. Please consult NYU’s data processing policies based on the new General Data Protection Regulations (GDPR) that can be found here: www.nyu.edu/?it/gdpr/?prospective-employee. Shortlisted candidates will be asked to provide two recent references/Arbeitszeugnisse prior to their interview. Candidates must have the unrestricted right to work and live in Germany prior to appointment. Please submit your application at the Careers at NYU online application portal. The University is an equal opportunity employer committed to equity, diversity and social inclusion.